Tag Archives: Gotcha

Office Web Apps ‘You don’t have access to this page’

Recently I had a request to show display a document in an iframe using Office Web Apps in SharePoint 2013. Pretty straightforward. In fact, Office Web Apps makes this easy. If you click the File tab in the ribbon > Share > and Embed the iframe html is right there for you.The iframe src attribute will look something like ‘http://yoursite/_layouts/15/WopiFrame.aspx?sourcedoc=blahblah&action=embedview.’ Sweet!

The Problem

I used the code as is and thing worked great…I thought. Randomly I would get a message stating “Sorry, you don’t have access to this page.”

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Automatically created managed properties*

Story Time

Several days ago I ran across an article on MSDN that talked about the automatic creation of managed properties in SharePoint 2013. In summary, if you create a site column (not a list column), populate it with data, and run a full crawl SharePoint will create a crawled property AND a corresponding managed property. The crawled property creation isn’t new but in previous versions you had to created the managed property manually. SharePoint 2013 goes an additional step by automagically creating a managed property for that column. My first thought was, “Awesome. That’s one less step I have to take.”

But wait…it gets better. The properties that are automatically created aren’t ordinary managed properties. These properties can return specially formatted values. I immediately began to experiment. I created a site column named “Announcement Description” of type Multiline enhanced rich text. This would allow me to enter HTML. I added that column to a list and began creating list items. Next, I ran a full crawl and checked the search schema. And sure enough, SharePoint created a managed property named “AnnouncementDescriptionOWSMTXT,” just like the article said it would. I later used that managed property in a display template and it returned HTML, just like the article said it would! My next thought was, “I love SharePoint 2013!”

After developing that POC it was time to bundle everything up in a SharePoint solution and deploy at a customer site. I decided to use the declarative approach. Most of my other components had to be deployed to the 15 hive, so I had to use a farm solution. I built the solution, deployed it, and activated the necessary features. My new site column showed up as expected. I went on to use the column in several lists and several items. Afterwards I ran a full crawl. After the crawl completed I checked the search schema for the managed property and to my dismay, the managed property was not there! I ran several full crawls, but SharePoint never did it’s magic.

After days of frustration I moved on to another POC with another declarative site column. This time the solution had to be a sandbox solution. After going through a similar process as above I was stunned (and a bit frustrated) that SharePoint did create a managed property in this scenario.

Automatic*

Note the asterisk. The question is: “Does SharePoint 2013 automatically create managed properties for site columns?” The answer is: “It depends.” Below is a table of different scenarios I’ve tested for creating site columns in SharePoint 2013 and the outcomes.

Creation Approach Solution Type Managed Property Created?
SharePoint UI (browser) N/A Yes
Declarative (elements.xml) Farm No
Declarative (elements.xml) Sandbox Yes
Code (server-side api) Farm Yes
Code (server-side api) Sandbox Yes

Closing

In closing, I’m not sure if this is a bug or not. It’s certainly inconvenient and leaves me wondering why. Regardless, I hope this post helps you in your decision making process.